Settings

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The setting tab in the admin module is basically where administrator decide how fronter will look and feel for their users; design, who will see which contact details, what tools will be available for a user and rights within the tools and rooms are set here. Sometimes you have to log out -and in again -to see the setting take effect.

Note: The settings applies to the org.unit that is highlighted when they are set, so take care to select the correct org.unit. The top node, the school node and the policy groups are often the most appropriate choices.

Next to each setting is a pad lock. Admin can apply a setting and then click the pad lock to prevent changes being made further down the structure (if this has not already happened).

There are settings for local admins, and for top admins, and there are settings that depends on other settings being set. Therefore different administrator will see different options. In this article, the settings that local administrators can access are described. There is a separate article For top administrators.

Contents

Storage capacity

This allows for the management of storage for both corridors (storage within rooms) and personal storage (personal storage allocation within 'My Documents')

Storage capacity is normally set on the top node (the node with the institution name) to affect the entire structure, although it can be set at any level to affect users/corridors.

With the appropriate point selected in the tree structure; click on Storage capacity from within the Settings Tab.

Clicking Edit beside Personal Disk Space will show an input box with a 0 (unless the value was previously edited). Next to this in brackets is a value (the maximum available). Local administrators can enter a number in the input box which will represent the available storage space in megabytes in each user's personal archive. The value entered cannot exceed the value in brackets. Save any changes. It is possible that a top administrator has already applied a maximum at the root of the building.

Clicking Edit beside Disk space in the corridor also shows an input box with 0 inside and a maximum value in brackets. If you put a value in the input box you would effectively limit the storage capacity available on corridors. Save any changes. Decreasing storage space is not normally recommended unless you have a very limited storage capacity, and if applied is more likely to be applied to particular individual corridors.

If storage capacities are exceeded, users receive a message that limits have been reached. Uploads will not be possible unless an administrator edits the values.

An administrator will get a view of the used storage via Statistics of disk space usage within the Statistics Tab.

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Design

Some of the older installations can manage their customised style sheets from this tab, but for most this is not an option.

Most will use the Design tool to customise easy access to favourite rooms, either as an extra tab or as a default landing page. By default My personal room is the landing page after log in. This will display the Today page.

To make a room available as a separate tab next to the room selector:

  • Highlight the group or node of groups that should have easy access to the room.
  • Click Add room as a separate tab.
  • Select required room from the drop down menu.
  • Save.

To bypass today page and go directly to the room after log in:

  • Perform procedure as described above.
  • Tick the box next to the room.
  • Save.

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Tool packages

A tool package refers to a defined set of Fronter tools for use within a room (left frame tools) or a set of personal tools for a user (top frame tools). All buildings are set up with a few predefined tool packages (both room and personal) as a starting point. Top administrators can define additional tool packages for use throughout the entire building and local administrators can create tool packages for use within their own installation.

When a tool package is created by an administrator, it is a design that is defined and saved. If it is a personal tool package, it is not applied to users until it is incorporated as part of an overall design template for a large group, or where users have rights to change their personal toolbar from their contact card, it can be selected from the Personal Tool Package drop-down under Personal settings. Room tool packages are only applied when rooms are created.

Care must be taken as to where the tool package design is stored. For users (including administrators) the tool package must be in a visible location in order to see it. Standard options are: Create the tool package at the top node of the installation (the node with the institution name) or root for top admins.

Creating a Personal Tool Package

  • Highlight the appropriate node in the tree structure in the administration module.
  • Click the Settings tab in the right pane.
  • Click Tool Packages.
  • Click New Tool Package.
  • Give it a meaningful title (recommended is to include the target group e.g. Standard Personal Tool Package Staff).
  • Use the description box to add a description as appropriate.
  • Tick the radio button for Personal Tool bar and Next.
  • An edit box will appear already populated with a default set of tools beginning with Today.
  • Work inside the edit box. Today is hard coded and cannot be removed - all the other tools can be deleted as appropriate. Click on a tool and in the right pane to:
    • Rename the tool (edit title). NB! If you do this, the tool will not be translated if a user changes the language.
    • Edit the description (this appears as a tooltip when the mouse is held over the tool).
    • Delete the tool.
    • Add new tools by clicking New tool and selecting from the list. (For descriptions of the tools, se articles from pages Personal tools and Personal messages.)
    • Use the up/down arrows to the immediate right of the edit box allow you to move the tools within the list. Note: If you use the skin Play; only four tools will be displayed with their icons, namely the four tools on the top of the list. The entire tool package will be accessible from the Tool box icon.
    • The user defined button in the new tool list allows you to add your own preferred web links as buttons on the personal toolbar
  • Click the back button (bottom right) to see your new tool package listed. The listing will display the name, your description, and offers three links:
  • Edit: This allows you to edit the toolbar at any time. Note: If the toolbar is already in use and you edit it, all users currently using the tool package will be immediately updated.
  • Close: This allows you to make the selected tool package unavailable for selection whilst retaining the design. Users currently using the tool package will not be affected.
  • Delete: You can delete a tool package unless it is in use, in which case deletion is not possible.

Creating a Room Tool Package

Follow the method for Personal Tool Package, but when you have put your meaningful title and description, you will notice that the default radio button for Room tool bar is already selected by default and the collaborative tools checkbox is ticked.

The default - Collaborative Tools - gives the following basic tools as a start: Room, members, forum, resources. If you also ticked the Learning tools checkbox, the default set additionally includes the following: Fronter document, links, test.

Find your required room tool articles from the Room tools page.

Apply the same methods as described for the personal tool package to change the names, remove, add tools as desired. This tool package can be edited in exactly the same fashion as the personal tool package at a later stage if necessary.

The Room Tool Package will be available for selection when a room creator creates a new room. Note: Once a manually created room tool package has been applied to a new room it cannot be updated by editing the Tool package in the listing, but room owners can customise any tool package within their room.

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Calendar types and calendar import

When you set up a new appointment in the calendar, you can choose from types of appointment that have been defined by administrators. A symbol associated with this appointment will display in the calendar entry as a visual indicator of the nature of the appointment.

The default appointment types are: Normal, Meeting and Absence. These can be added to extend the range of appointment types. Calendar types defined for an org.unit will be available for the members of the org.unit and for members of the units below. Therefore, to make new types available to all, the new types can be defined on the top node of the installation.

Establish a new Calendar type

  • Choose where to set the calendar type in the structure tree and then select the Settings tab in the right hand pane.
  • Select Calendar Types and Calendar Import.
  • Under Calendar Type select New calendar Type.
  • In the input box type a name for the new appointment type and then click Choose.
  • Select an icon and a colour and then click close window.
  • Click Save.
  • The new coloured icon symbol should be visible.

Edit will allow you to reset the name, icon and colour. The delete option will remove the appointment type.

Your additional appointment type is now available for use in more options when defining a new appointment within the calendar.

Calendar import and export

Only Top Administrators have access to export calendars, but local administrators are able to import a calendar for a group of contacts.

Note: Individual contacts also have the ability to import calendar data for their own personal calendar under the link Create New within My Calendar.

Method:

  • From within Calendar Types and calendar Import click Calendar import.
  • Select required import type from the drop down (formats available are: ical, xcal and xcal-nova).
  • Select Calendar Type - this is Normal unless your imported calendar items fit a particular appointment type.
  • Browse for the import file and click import.
  • The system will display the contents of the calendar import and ask you to click import to finalise the operation or cancel to forego the operation.

Note: The calendar cannot be synchronised, so update with new data if necessary.

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The logo is shown on the right hand side of the top frame, just to the right of the Log out link. The default logo can be replaced by your own and thereafter, you can apply an updated logo to you installation whenever you need to.

Normally, a logo is uploaded for viewing by all contacts (users) who log into your installation. It is possible if desired, to upload different logos for different groups within the installation. Whatever unit you select to apply the logo - it will be visible to that unit and units below.

Adding new logo and logo link:

  • In the Administration module, select in the structure tree the org.unit that the logo will be visible for. If you want all contacts to see the same logo, select the top node (with your institution name) and the logo will then be visible to all units below.
  • Click on the Settings tab in the right hand pane and click on Logo.
  • Use the Browse or Choose File button to upload your logo graphic.
  • If you would like your logo to be an active link to another web page (e.g. Your Institution's web site), use the Logo link field to input the full URL (including the http://).
  • Save.

Handy hints: The size recommendation is 120x35 pixels. The logo can be larger and will automatically re-size within the space available in the top frame. Nonetheless, the closer the size is to the available top frame space, the better the viewing quality of the image. Jpg or Gif formats are recommended. If you upload a new logo, the latest upload will overwrite the existing logo to replace it with your new choice.

To replace your own logo AND the default Fronter logo with a text of your choice

  • Type the text (e.g. name og school) in the field Alternative text.
  • Tick the box Replace Fronter logo with alternative text.
  • Save.

Note: The result is only visible for users having the Play Mini skin. For Classic and Play, the original setup is displayed.

The text is displayed in the top right corner, where the Fronter logo usually sits, while the school logo area is empty.

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Default contact card image

This setting gives an administrator the opportunity to change the Fronter default contact card image to a preferred image. This is normally only used where an institution does not want individuals to upload their own image onto the contact card and where the default image is deemed unsuitable.

If this setting is selected and a file uploaded it will affect users dependent upon where the administrator decided to apply the setting in the structure tree of the administration module.

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Customise contact card access

This setting area defines the rights various categories of users have to view or edit personal contact cards. When an appropriate group is selected in the tree structure (this will typically be school node or policy groups) in the administration module, select the Settings Tab in the right hand pane and click on Customise Contact card Access.

On the left is the list of contact card fields. You will recognise most of them from the contact card. To the right is a set of columns. The heading for each column identifies a category of user. The categories of concern for local installations are:

  • Contact (meaning what the ordinary user will see / edit when they click their own name from Today page).
  • View Contacts (which is what the ordinary user will see when they click the name of a contact in Search or a room's member list).
  • Contact Creator and Administrator which is what these groups will need to see / edit for other users.

The different settings are:

  • Hidden. Not visible. Used to hide personal details for e.g. View contacts and remove visual noise.
  • Visible. For the contact it is entries that should not be edited (e.g. parent's phone number for the students).
  • Editable. The admin and contact creator need to edit information, so this should be set for all relevant fields. For the contact there might be different things teachers and students should be allowed to change.

Note: It's not recommended to let users edit their username or let view contacts edit anything.

Changes made from default will show in italic font, and at the bottom of the page, there is a link Change to default to reset all changes. Top admin can set the changes on the root level, and they will cascade down the structure.

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Other Settings

Here, we have collected a set of changes that can be made for different parts of the org. structure. Best practice is to apply the settings to the highest possible org unit, school node, policy group or sometimes even room/corridor node. The settings are sorted in the C-series for corridors and rooms, and the U-series regarding the users.

To apply a setting, click Add and select the required setting from the drop down menu. Set the value. Be aware of double negatives.

The settings are:

C01 Limit number of rooms: With an appropriate corridor selected, this setting can place a defined limit on the number of rooms that can be stored within the corridor. In the value box enter a suitable numerical value for the maximum number of rooms. Any attempt to create a room above the defined limits will generate a warning message when you attempt to save the new room: You have reached the upper limit of number of rooms.

C03 Forum Always open when creating new: This setting is the default. It simply refers to the fact that when creating a new forum, the default in the section Customise Opening Hours is that the forum is always open. If you wish to change this so that forums created in rooms on a corridor have Communication forum is open for contributions in the period: as the default, then select this setting, leave the value on 'No' and save.

C04 Display evaluation field in the final assessment portfolio: The functionality of this is dependent upon a building wide setting that needs to be switched on by a top administrator. The Building setting 404 Activate final assessment and learning goals in the portfolio tool enables an additional tab called final assessment to be visible from the portfolio tool in a room. When this tab is selected and a room member is searched for, this final assessment displays work copied to the portfolio, student comment notes, teacher's final note and a final evaluation area at the bottom of the page. If the building setting 404 is on, then by default the evaluation field is visible for a member within the final assessment tab. If you do not wish to see a final evaluation which allows the teacher to set a final evaluation and grade, then select this setting - leave the value as 'No' and save.

C06 Number of contacts to display per page in the contact search in the portfolio: This setting is no longer active for normal installations.

C07 Allow version control for write access on all files in the room: Although this setting has an effect in rooms it is applied to a group. If applied to a group and the setting is switched on and saved, users in the group entering a room where they have write level access will have extended functionality to download others files and then upload to create a new version of files not owned by them. Without this setting the default is that creating new versions is limited to files owned by you.

Once a new version is created the quick dropdown menu on the file will allow the user to look at versions created through the history option, download or delete their versions. Where a user with write access has created a new version of another users file, they will not be able to delete the original file which remains under the control of the owner.

C09 Allow sending e-mail with comments to students: This setting needs to be applied to the top node in the structure tree. If activated, when a teacher puts a comment in a student's test in the Add comments to this submission' box and saves the evaluation, then a link will appear underneath the comment box allowing the teacher to e-mail to the student the final comments made. This would only be feasible if e-mail accounts are registered in the contact cards.

C11 Use template room: is a feature available to schools that do an automatic room creation with their user import (and has global setting 808 activated), and can be set at an org. unit to assign a template room. Add the setting, then change value to the name of the room you want to assign. The room must have its template room box checked ( see template room). By adding the setting once for each corridor, you can assign different template rooms for different units of your organisation. All imported rooms in the unit will be copies of selected template, but with the correct members enrolled.

U01 Allow Personal Contacts: By default, when a user clicks on the Contact' tool (sometimes renamed to Search) in the personal toolbar, three tabs are visible: 1)Search contacts 2)Content Search, and 3)Friends List. The Friends List is useful for collecting into a group people you may communicate with the most. This avoids having to search a larger group to identify a group of friends.

If this setting U01 is switched on for a group or on a node for groups below it, the Friends List tab is replaced by Personal. This Personal tab still contains the Friends list within it, but now additionally provides the user with the ability to define multiple personal groups and enroll into these the relevant contacts. The user will now have a tree structure on the left for their groups and a right pane that allows them to create a New Org Unit (a new personal group). The user can also modify groups. Clicking on a group in the tree structure and selecting modify in the right pane allows for the name to be changed. Groups can also be moved within the tree or deleted. Members can be created/enrolled into personal groups and resigned from them.

When using the search contacts tool, and clicking the dropdown to search for groups, the personal groups (including Friends List) will be visible at the bottom of the dropdown list, making it easy to select the members of a personal group to send messages to.

U02 Allow Infofronter to give contact settings: This setting is not recommended for standard users. Normally administrators access Infofronter and apply settings, as Infofronter is a tool that allows for the publication of content externally and for the creation of webforms to automate admin tasks. Even for administrators, this is an advanced tool. It is a separately licensed tool. Consult the Manuals on webforms for a better understanding of Infofronter.

U03 Display Knowledgetree image as background under learning goals in my portfolio: This is not available for normal installations.

U04 Disable customise button on the Today Page: When this setting is switched on for a group, members of that group will no longer see the link Customise Today on their Today page. This is particularly useful where a Today page layout has been applied to a group through a template and where clearly you do not want to allow the users to change the configuration you have given them.

U05 Allow subscribing to e-mail from the Today page via the contact card: Users on the system can subscribe and receive a daily or weekly e-mail showing the content of their personal Today page. By default, the subscription tab that allows you to request this service is within the Today page design area - accessible by clicking on the link Customise Today on the Today page. However, this setting U05 when switched on for a group allows the subscription tab to be visible on the top left hand side of the contact card. This is useful particularly when U04 has been applied and therefore users cannot access the subscription tab from the Customise Today link.

Once you have selected the subscription tab, tick the checkbox E-mail subscription of Today, select the preferred format and the frequency and save. This will work as long as a valid e-mail address is registered in the contact card.

U06 Maximum number of stickies to display per page in stickies inbox: This setting limits the number of sticky messages visible on a single page within the stickies inbox. After selecting this setting enter a numerical value in the value box that represents the maximum number of stickies you want visible on a page, and save.

U07 Disable e-mail functionality: Switching on this setting removes e-mail settings from the personal messaging area (called My Email by default) leaving other active messaging options in place e.g. stickies. This will prevent the users affected from being able to set up a mailbox in Fronter and configure mail.

U08 Disable stripping unsafe code from files in the resource folders: For security reasons, the functionality to allow JavaScript in documents uploaded in resource folders is turned off. If you nevertheless want JavaScript to work on documents uploaded in resource folders, you have to activate this setting for groups. A logout and login is required to take effect.

Note: This does not override global security settings on scripts that Fronter considers to be potentially malicious.

U10 Do not allow users with higher access than View contacts to carry out evaluations: This refers to the Survey Tool. Where a survey has been activated for groups within the installation, if this setting is switched on for a particular group or groups below a node and one of the groups has access rights higher than view contacts, that group will not see the survey to participate. The main purpose of this is to prevent higher access users taking part in the survey and possibly distorting the results when the survey was intended for normal users.

U11 Make all evaluation reports available to all users: This setting also relates to the Survey Tool. If switched on for a group or groups, it will allow users to see the reports for all surveys.

U12 Local e-mail settings: Some customers want to have a full control of the e-mail by hosting their own solution then making it available via Fronter's e-mail client. This can be done by giving an URL in the following manner:

servermatch;url;text

servermatch = a string that should match with the mail server set up in the main client. Example: If the mail server is mail.fronter.com, the "fronter" will match, and "mail.fronter" will match etc.

  • Select the org. unit (group).
  • Choose Add.
  • Choose Local e-mail setting link from the drop down menu.
  • In the value field write: servername; url;text
  • Save.

Please contact Fronter Support for further assistance with advanced e-mail account configuration.

U13 Default calendar view: This setting allows you to define the default view users have when they open their personal calendar-Day, week, month or year. The system default is Day view.

U15 Tutor can create parental users: This setting allows the group members who already have tutor rights over student groups to create parental logins.

Note: This setting is a part of the requirement for the establishment of parental accounts.

U16 Default size of uploaded images: This setting is normally applied at the top node in the tree structure. It is not a forced setting, but will afford users uploading images into Fronter the option to tick the checkbox on the upload dialogue page - upload image according to the size predetermined by the administrator.

When you select this setting, the value dropdown presents size options. Other than original the size choices are:

Large = 640x480 pixels Medium = 320x240 pixels Small = 160x120 pixels


If for example you selected 'Large' and saved this size choice, then a user uploading a huge digital camera image who also ticks upload image according to the size predetermined by the administrator will make the default viewable size of the image 640x480 pixels. The image can then be further manually resized. For maximum flexibility, LARGE would seem a good choice for most.

The quick menu dropdown by the image file within its storage folder will present an option to allow the image to be viewed in its original size. There is also an option to delete the original image. If this is done then the viewable 640x480 image will become the new original size. Deleting the original image is something you may do if you need to save storage space.

U17 Enable Visual mail: Visual mail is a secure internal messaging tool that allows young users to sent text, picture and sound messages to each other. It is not active by default and if desired, it needs to be activated using this setting. You might for example activate this setting on the 'All Student Group' so that Visual mail is available to all students in their personal messaging tool (called My Email by default).

U18 Enable Stickies Inbox: Stickies are text based internal messages. Stickies are active by default, but can be switched off with this setting if desired. Select in the tree structure the group you want to affect. When you have selected this setting from the dropdown, leave the value on No and save. The stickies option will be removed for the group members.

U19 Prevent multiple log-in: Set to give users a warning if they try to log into Fronter while already logged in at another computer. If they choose to continue logging in, the other session will be frozen.

U20 Make old ILP available for subject teachers: Set value to Yes to allow subject teachers have access to old ILPs. This means that subject teachers will still see old topics and evaluations when groups are recreated for example at half year. Tutors always have this access. Old ILP's are displayed for finished templates only, that is templates with expired opening hours. A subject teacher can select his/her current groups and students and see old evaluations in the topics he/she has created or contributed in.

U21 School leader group: Use the drop down to select a group, or find it in the tree structure and click on it. The member(s) of the selected group will be able to see the ILP (individual learning plan) for all the students within their org.unit level. There can only be one selected group, and one should take care that the members really are authorised to see all student evaluations and comments.Note: This setting needs to be added to a group (typically All students), not a node.

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