From Fronter Help
One of the metaphors in Fronter is Room. The rooms are furnished with tools.
You can have different type of rooms, depending on their purpose: class rooms, information rooms, shared rooms, meeting rooms etc.
You will find your rooms in the room selector; the drop-down menu at the top left.
Rooms can be created by those with room creator access right or higher. When you create a room you decide what room tool package to be used in the room.
Enroll members into the room with different room access:
- Read (guest) - can read and download documents
- Write (students) - can write in forums, pages, fronter document etc, can delete their own elements
- Delete (teacher) - can see and delete all students work (except work in individual folders)
- Owner (main teacher) - can see and delete all students work, is manager of the room and can then close the room, change, rename, change order of the tools, decided access rights on tools, set visibility on tools, use the student view option.
Creator of rooms can define a room to be public. If you make a room public, non-members of the room can see the description of the room and apply for membership.
Within Fronter you can have access to a number of different rooms, to navigate to these rooms you can click the Room on your personal toolbar.
Rooms that have been added to favourites will be displayed to the right. To the left, under Options, there might be up to three options, depending on role and settings.
- Create new room: this option is only available if you have at admin or room creator rights within Fronter. It allows you to set up new rooms within the installation.
- Display all rooms: this option takes you to a more comprehensive screen (My rooms) showing all rooms of which you are a member, including archived and public, if such exist. If you have at least local admin rights you will also see all rooms within the installation under the tab Show all rooms and have the option to see closed rooms, delete rooms and see the corridor/node they are stored in. You can also set favourites within this screen. The admin functions are explained in Room options and Start of year - End of year.
- Rooms not visited: this option shows rooms you have not accessed yet within your Fronter installation. Once you have visited a room it will no longer appear on this list.
- Favourites: this option displays rooms you have marked as favourites within the Display all rooms screen.
Navigate to any of the rooms by clicking its title.
- To add a room to your favourites:
- Select Display all rooms from the choose room menu.
- From the list of rooms put a tick in the check box of the rooms you want to add to your favourites.
- Click Add to favourite rooms on the bottom right of the screen.
- To remove favourite rooms repeat this process but click Remove as favourite rooms instead.
- Public rooms: Under this tab is a list of all public rooms in the building. As a user, you are not enrolled in a public room, but you can apply for membership by clicking the title. A pop-up window will then...well, pop up. Click Apply. Two confirmation pop-ups -click Ok. Room owner will have to grant membership (See Room options ) and then the room will appear under your My rooms tab.
- External rooms: Rooms that user is a member on, and that are connected via a Fronter bridge will appear under this tab.
- External room invite. External rooms connected to the user's own by a Fronter bridge can be like a public room, in which the user must apply for membership. Click the Request access link. In the dialogue box -type in information (optional, can be a short presentation or reason for applying) and click Send request. Owner of the room needs to accept the application before room appears under the tab External rooms.
- Requested rooms: Displays the last 14 days' processes of exporting, importing and copying of rooms of which you have room owner or administrator rights. All processes are timestamped. An exported room can be downloaded from here (you will still receive an e-mail notification). If the procedure takes longer than usual, there is also an option to abort it from this tab.
Create a new room from scratch
Only Room creator and Administrator can do this: Either select Create new Room under Options, or highlight the corridor within the admin module where you want store the room and choose Create new room at the right.
Select the org.unit (corridor) from the drop-down menu in which you want to locate the room (this will be pre-selected if a corridor node has been selected from the admin screen).
Fill in information:
- Room Name: give the room a meaningful name. This will be used by learners and teachers to identify their room.
- Duration: enter the duration for which this room should exist, (only for informational use, does not have any influence on the rooms actual life cycle).
- Description: give the room a description. This is particularly important if you are going to allow the room to be seen by other Fronter users via the FronterBridge functionality or for public rooms. When browsing available Fronter Bridge rooms, the description will then give useful information about the room and what one can expect to find there. We would advice that you also add in the name of your school. Use the Fronter Editor if you want to make the description a little more catchy (this is usually the first text/picture the participants see when they enter a room unless the Frontpage tool is being used). The description field in the room can be switched off via Customise room today option in the room drop-down menu. Tick View room description.
- From the drop-down menu, select the Tool package you wish to use in the room. You will have some standard options to select from, (see admin help for how to create new tool packages.
- Simple resource folder view: this option hides the folder structure within all Resource folders in the room.
- If you run a full import, you can tick for the room to be a template room. It can then be assigned to an org.unit via setting C11.
- Entrance Hall Icon: If the Entrance Hall tool has been added to the Today page, an image can be chosen to represent the room you are creating. Select the tick box for this feature and then click on one of the icons or click Browse and upload a picture.
- For Public room, see above or Room options.
- Click Save at the bottom of the screen to create the new room.
Create from an exemplar room
If selecting Fronter Exemplar room, there will appear a drop-down menu for selecting from what region you would like to get the room. (Note that due to national agreements, rooms from outside your region might not work properly in your building.) There can be up to four levels of categories, with the actual room sitting in the last drop-down. Select room and click Save.
You will see the message: The room is waiting in a queue to be imported. This operation might be time consuming. Navigate away from the page by clicking admin button or personal tool bar; this will not terminate the process.
Copy a room
To copy a room with admin rights:
- Select the Admin button on the top right of the screen.
- Find the corridor where the room you want to copy is stored (within a standard installation it will be in node 04 or 05).
- Tick the box in front of the room you want to copy.
- Select Copy room.
- Click Ok in the confirmation pop-up.
- There will appear a message page, stating the status of the process. Navigate back by using the back arrow on your browser tool bar or click the link View room Requests.
The room will get the suffix _copy. It will be copied with all its content but not its users or active content like test results or forum answers.
To copy a room with room creator rights:
- Select Create room from the Room selector.
- Create the room as usual regarding to corridor and name, but tick for Import room structure.
- Tick Copy from room, and from the drop-down menu, select from the rooms you own.
- Click Save.
- The following message appears: The room is waiting in a queue to be created. Once the room has been created it will be visible in the corridor you selected.
- Navigate back by using the back arrow on your browser tool bar or click the link View room Requests.
The room will be copied with all its content but not its users or active content like test results or forum answers. (See Export rooms for more details.)
Export a room
A Room within Fronter can be exported and imported from one installation to another, to do this you will need at least room owner/room creator rights within the installation. You will also need to have an e-mail address on your contact card
An exported room will not carry users or active data like forum contributions, hand-ins or test answers with it. Neither will it carry the Question data base or goals, but it will carry folders' and tool structure and settings, forums and tasks, tests, pages, documents uploaded in open folders and most links.
Within the room you wish to export:
- Select the Room button from the left side toolbar.
- Select Export from the menu on the top right hand side.
- You will be presented with three different radio button options:
Fronter internal room export
Exports a room to an internal Fronter format. The resulting file can only be used for import into Fronter, into any installation running on the same Fronter release. The functionality is the same as when copying rooms through the admin tool, and can be used as a backup mechanism.
IMS folder content export
The selected tools/folders will be exported as a zip file adhering to the IMS Content Packaging specification (currently IMS CP 1.1.4). Contents created with Fronter tools (e.g. pages and forums) will be exported as HTML files, but e.g. tests will be in an IMS format that can be imported back again.
Resource folder content export with structure
The selected tools/folders will be exported as a zip file with the directory structure intact. Contents created with Fronter tools (e.g. pages and forums) will be exported as HTML files, and tests as XML files. This option is suitable for batch backups or downloads, when the content is mostly in external file formats, such as images and documents (e.g. pdf, doc, ppt).
- The default radio button Fronter internal room export option should be selected. If selecting “Fronter internal room export”, there will appear a drop down with the registered e-mail address of the room owners, the address of the user performing the action, will be the default. Select one to receive a notification when export is complete.
- Click Export. Following message will appear: The room is waiting in a queue to be exported. An e-mail notification will be sent to the chosen e-mail address when the export is complete. The exported file will be available for one week. Current status and a link to the Request Room tab will also be displayed.
To finish the export, either:
- Access the Requested Rooms tab, either via the status page or the room selector.
- Click Download file to the right of the room title.
- From the e-mail you receive from [email protected]; click the link in the mail.
(If you are not already logged in, you will be presented with the log in page.) Click the link Click here to download the room.
The room is now ready for import (see below).
Manually import a room
The procedure outlined here is for the default room export and import procedure and will not support Fronter rooms exported with the old IMS export functionality. To import a room you must first have exported one (see above), or downloaded it from e.g. the give away rooms at fronter.com.
- Select Create new room from the Room selector, or from the admin module select a corridor from 04 Rooms manually created and Create new room.
- You will find yourself in the Create room screen; ensure the required corridor is selected from the drop-down menu.
- Give the imported room a name as if you were making a new room.
- Check the Import Room Structure box. There will appear a check box and a message stating that the process might take up to 24 hours. De-ticking the box equals cancel.
- Select the Radio button Import from file then click Save. A new screen will load with the multiple file upload options presented.
- Browse for a zipped Fronter room on your computer, storage device or network.
- Once found select Upload.
- Navigate away by clicking the back tab in your browser (this will not terminate the process), a pronal tool or click View Room requests.
The Room will now be unpacked from the zipped file, this can take some time but once finished you can add members in the normal way.
Close a room
You can close a room that you don't want to be accessible for other users any more. In order to close a room, you have to be the owner of the room or the administrator. When a room is closed, it will no longer be visible in the room selector for the participants of the room (the room owner or administrator can still access the room from Display all rooms; tab Closed rooms). Closed rooms can always be reopened by room owners or the administrators. You can close one or multiple rooms at the same time
Close one room
- From within the room, access the drop-down menu in the top right menu.
- Select Close room.
The room is still in the system when you have closed it but is not visible in the room menu.
Close multiple rooms
- Select Display all rooms in the room selector.
- Place a tick in front of the rooms you want to close.
- Select Close rooms at the bottom of the page.
Reopen a closed room
A closed room can be re-opened at any time by an administrator.
As the owner of the room, you will be able to see the room in the drop-down menu. The room is not visible for members with delete rights or lower. From the drop-down menu on the top right of the Room Today Page, select Reopen.
As administrator you can also re-open rooms by clicking the tab Closed rooms in the Room selector.
Closed rooms are displayed with a light gray colour.
Choose the room that you want to reopen, by clicking on the room name or selecting the check box and clicking Reopen at the bottom of the screen.
Terminate a room
A room has to be closed before it can be terminated. This can be done in one operation:
- Access room drop-down menu and select Close room.
- Access the menu again, and a new option is displayed: Permanently delete room.
- A control message will display, asking if you are sure you want to delete the room. Click OK only if you are sure.
If the room is closed, and not immediately terminated, only administrator can do this:
- Choose Display all rooms from the Room selector.
- You will find an overview of all the rooms. Place a check mark at Show closed rooms on the top of the page.
- The closed rooms will appear in grey type in your room menu. Find the closed room and click on Delete to the outer right or
- Tick for all of the rooms that you want to terminate and select Delete at the bottom of the page.
- You will get a control question asking if you are sure you want to delete this room. Choose Yes, I'm sure, and the room will be deleted.
Archive a room
Sometimes a room is not to be used for education, but there are reasons not to close it. For instance one needs to have content accessible via My portfolio, ILP or just the room itself. In these cases, archiving the room is a good idea. This will lock the room to a read-only state, where nothing can be added, but learning resources and evaluations can be read.
- From the room selector; click the tab Archived rooms. In this view the archived rooms are listed first, then rooms with no members, and then other rooms.
- Tick the box in front of the room(s) you wish to archive.
- Click Archive at the bottom of the page.
- The room will now be accessible to all the previous members under the Archived rooms tab in the Room selector.
- All members will have guest/read access, regardless of previous access.
- Content in hidden folder/some customised folders will not be available.
- Room owner can base new rooms on the archived one, providing she/he was enrolled individually.
- Members can copy content from the archived rooms.
Unarchive a room
The archived rooms can be unarchived, and thereby again accessible for editing and adding content, or deletion. Just note that this is not a quick way to restore the room to original state.
- From the Archived rooms tab; place a tick next to required room.
- A confirmation page appears.
- Click Unarchive room(s) again.
- The room will now appear in the Room selector, with the prefix Unarchived+ added to the original title.
All previous membes will be sitting in one group with read access.
- Manually re-enroll members/groups with required access on change access for the existing group.
Reed more about archiving and room management in Start of year - End of year.